Jama Connect User Guide

Grant permissions

Note

To grant most permissions, you must be an organization administrator. A system administrator grants limited permissions and a project administrator grants only project-level permissions.

Note

You must be an organization administrator to grant most permissions. A project administrator can also grant project-level permissions.

Permissions allow users to do things such as access, modify and delete items or perform other specific tasks.

Permissions control how users experience Jama Connect by restricting actions they can perform or content they can see.

Important

 Risk administrator permissions are managed separately.

Risk Management requires additional licensing for your organization, as well as creator, stakeholder or test runner licenses for all risk management participants. Contact your Jama Software account manager for more information.

  1. Select Admin > Permissions.

    org_admin_grant_permissions_orglevel.png
  2. In the project selector on the left, choose either the organization, or an individual project or container, depending on the level at which you want to grant permissions. 

    Tip

    Permissions set at the organizational level are passed on to lower levels, but may be overridden for individual projects, components or sets. For simplicity, we recommend setting permissions at the highest acceptable level.

    Organization administrators can also grant project permissions in the configure project window.

  3. The main panel displays current permissions that have been granted. To add or change permissions, select Add permissions in the top right.

    Note

    Keep in mind that certain permissions are allowed with each license type. You may need to assign the correct license type. Also, be aware of how permissions work with related items.

  4. In the Assign user permissions window that opens, select the group(s) or user(s) you want to change.

    Tip

    Before assigning permissions, consider setting up groups to make this task more efficient.

    You can also add a new group or user by selecting New user or New group in the top right corner of the window. Then select the role or access permissions you want to add at the bottom of the window and select Save.

    assign_user_permissions.png

    Note

    Roles and access permissions can be granted at an organizational level. Project administrator permissions can be granted at a project level. Access permissions can be granted at a container level and above. 

  5. Permissions are inherited from higher levels in the organization structure. For example, if you assign a group access at the organization level, all projects, components, and sets within the organization will inherit the permissions.

    When a group or user's Inherited column contains the value "true" and is highlighted in green, that user or group has received its permissions from a higher level.

    permissions_inherited_column.png

    Select Override to edit inherited permissions.

    override_permissions.png

    Select Remove at the level that access was granted to remove access to a project, component, or set completely by unselecting all permissions.

    Important

    Remove functions differently at lower levels in the hierarchy. If the user or group's permissions have been previously overridden at that level, the Inherited column shows "false", and selecting Remove will revert the permissions back to the original inherited permissions. If the user or group's permissions have not been previously overridden, the Inherited column shows "false", and selecting Remove will completely remove the group or user from a project or set. If the group or user's permissions are inherited, the Inherited column will read "true" and permissions can only be removed at the higher level where they were assigned.

Note

If a user is part of multiple user groups with conflicting permissions, the user will be given the highest permissions that are set. 

Important

While items within sets fall under the permission rules of the set, attachments to those items do not. Attachments can still be accessed by outside users who have access permission to the project while adding attachments or inserting rich text links.